Privacy Policy

Mind Body Connection, LLC – Courtney Beebe, LCSW

Effective Date: July 2023

Mind Body Connection, LLC is committed to protecting your privacy and safeguarding your personal information. As a HIPAA-covered mental-health provider located in Alaska, we protect your health information in compliance with the Health Insurance Portability and Accountability Act (HIPAA) and all other applicable laws.

This Privacy Policy explains how information is collected, used, safeguarded, and disclosed when you visit our website or use our online contact forms and scheduling tools.

1. Information We Collect

A. Information You Voluntarily Provide

When using our website, you may provide:

  • Name

  • Email address

  • Phone number

  • Information submitted through contact forms

  • Information submitted when requesting or scheduling an appointment

These forms are intended for general communication. Please avoid including detailed personal or clinical information.

B. Protected Health Information (PHI)

If you become a client or use our HIPAA-compliant client portal or scheduling system, you may provide PHI, such as:

  • Medical or mental-health information

  • Insurance information

  • Appointment history

  • Telehealth or portal communications

PHI is protected under HIPAA. You will receive a separate Notice of Privacy Practices (NPP) that explains how PHI is used and disclosed for clinical purposes.

C. Automatically Collected Information

Our website may automatically collect:

  • IP address

  • Browser and device information

  • Pages visited

  • Cookies or analytics data

This information is used for website performance and functionality and is not used to personally identify you.

2. How We Use Your Information

We use the information we collect to:

  • Respond to your messages and inquiries

  • Schedule and manage appointments

  • Communicate with you about services

  • Provide access to secure portals

  • Improve website function and security

  • Comply with legal and ethical requirements

We do not sell your information to third parties.

3. Telehealth, Forms & Scheduling Tools

Our website links to or integrates with third-party, HIPAA-compliant services such as:

  • Secure client portal

  • Online scheduling tools

  • Telehealth platforms

  • Secure messaging or document upload systems

These platforms collect information needed for legitimate treatment, scheduling, or clinical communication. Each service maintains its own privacy and security standards in accordance with HIPAA.

4. How We Protect Your Information

We use administrative, physical, and technical safeguards designed to protect your information, including:

  • Secure website hosting

  • SSL/HTTPS encrypted connections

  • HIPAA-compliant platforms for clinical information

  • Access controls and authentication

  • Regular security updates

Despite these safeguards, electronic communication always carries some risk. Please avoid including sensitive clinical details in general website forms or email.

5. How Information May Be Shared

A. With HIPAA-Compliant Service Providers

We may share information with trusted service providers that help us operate our practice, such as:

  • Secure scheduling software

  • Telehealth or client portal providers

  • Website hosting companies

  • IT or email service providers

Where required, we maintain Business Associate Agreements (BAAs) ensuring HIPAA compliance.

B. When Required by Law

Information may be disclosed:

  • To comply with court orders or legal obligations

  • To report suspected abuse or neglect

  • To prevent or lessen a serious risk of harm

  • As required by Alaska or federal law

We do not use or disclose PHI for marketing without your explicit written authorization.

6. Cookies and Tracking Technologies

Our website may use cookies and similar technologies to support:

  • Basic functionality

  • Anonymous analytics and performance tracking

You may disable cookies in your browser settings, though some website features may not function properly if you do.

7. Your Rights

Depending on your relationship with our practice, you may have the right to:

  • Access your health information

  • Request corrections

  • Ask for restrictions on certain uses

  • Request confidential communication

  • Receive a copy of our HIPAA Notice of Privacy Practices

  • Revoke authorizations for non-required uses

These rights apply to PHI collected in the context of treatment.

8. Links to External Websites

Our website may contain links to external sites, including telehealth, scheduling, or resource websites.
We are not responsible for the content or privacy practices of external websites.

9. Children’s Privacy

We do not knowingly collect information from children under 13 through our website. If you believe such information has been collected, please contact us.

10. Updates to This Policy

We may update this Privacy Policy at any time. Any changes will be posted to this page with a new effective date.

11. Contact Information

For questions about this Privacy Policy, HIPAA compliance, or your personal information, please contact:

Courtney Beebe, LCSW
Mind Body Connection, LLC
851 E. Westpoint Dr., Suite 302
Wasilla, AK 99654
Phone: 661-336-2637
Email: courtney@mbconnection.org
Website: www.mindbodyconnectionllc.org